Every guest registered before arrival
Each guest fills in and signs their details from their stay link. Karibai sends the booking report and the traveler report to the authorities, and keeps the signed register as proof.
Request a demoCheck-in done before they arrive
Each guest fills in their own part and signs. Your team never has to chase anyone for a single detail.
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One slot per person
Karibai builds the list from the booking: adults, children and infants. The details your PMS already has come pre-filled, and each minor is linked to a responsible adult.
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Everyone 14 and over signs
Each person reviews their details and signs on screen, on the same phone or from their own link.
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Check-in complete
Once everyone is done, one button closes the check-in. Without a completed check-in, the guest has no access to the Wi-Fi, the door codes or the smart locks during their stay.
Both reports, sent on time
The authorities require two reports for every stay. Karibai sends both for you.
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At booking
Karibai sends the booking report as soon as the booking comes in, and sends it again if the booking changes or is canceled.
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At arrival
The traveler report goes out when the stay starts, with complete details. If someone finishes later, it goes out as soon as they do.
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Switch on only what you are missing
Each report is switched on separately and applies to your whole team.
Your register, always in order
The law says you have to keep it, and Karibai keeps it for you.
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No document photos
Nobody uploads a photo of their ID card or passport, just as the Spanish data protection agency (AEPD) asks in its note of June 17, 2025.
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One signature per traveler
Each signature is stored with its traveler's record and can no longer be changed.
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As long as the law requires
Karibai keeps every record for as long as the law requires.
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Download it whenever you want
Download the full register, with the travelers and their signatures, whenever you need it.
Online check-in FAQ
If you have any other questions, write to us.
Can I ask for a photo of the ID card?
No, and you do not need one. In its note of June 17, 2025 the AEPD reminded hosts that they cannot ask for a copy of an ID card or passport. With Karibai, each guest types their details into a form and signs them.
What if my PMS already sends the reports?
Switch on only what you are missing. The booking report and the traveler report are switched on separately, so your PMS can keep one and Karibai can handle the other. And with both off, the check-in and the signed register keep working.
What about Catalonia or the Basque Country?
There the reports go to the Mossos d'Esquadra and the Ertzaintza, not to SES.Hospedajes, and Karibai does not send to those systems. The check-in, the signatures and the register work the same, but you send the reports yourself.
Who answers to the Interior Ministry?
You do, as the operator of the rental. Karibai sends the reports on your behalf, with your SES.Hospedajes credentials, and processes the data as a data processor.
What about minors?
Guests under 14 do not sign. Each one is linked to an adult in the group, with their relationship, as the rules require.
When can my guests check in?
A few days before arrival, as many as you choose (3 by default). They do it from their stay link, in their language, with no account or download.
Everything Karibai does
One platform, from booking to check-out.
- Guest assistant A guest writes at two in the morning. Kari answers in their language with their booking details, and your team sees in the morning that it is already handled.
- Automated messages Confirmation, arrival, welcome and check-out. Every message goes out at the right moment and in the guest's language, without anyone sending it by hand.
- Guest app One link per booking, no downloads, no passwords. Directions, the house guide, the Wi-Fi and the extras, with your logo and your color.
- Extras Late check-out, the airport transfer, the welcome basket or whatever you want to sell. Kari offers it when it fits and the money goes straight to you.
- Team assistant “Who arrives on Saturday?” “Create a task to check the air conditioning at Villa Mar Azul.” Your team asks the way they would ask a person and the assistant answers with your data.
- Unified inbox Every conversation, with everything you need in view. When Kari cannot sort something out, it hands it to your team, and automatic translation makes replying in any language easy.
- Smart locks A guest is at the door at midnight. Kari checks that their stay is underway and opens it, without anyone on your team picking up the phone.
Reports done before they arrive
We show you in a demo the check-in as your guest fills it in and the register that stays on file.